Policies and Procedures

Program Expectations

Children are expected to be able to:

  • Follow program rules
  • Participate appropriately in planned activities within a group of other students
  • Communicate with staff members and other children
  • Cooperatively transition between activities and locations
  • Stay within the activity area and not wander from the group
  • Be cooperative in stimulating situations
  • Follow directions from staff or guest presenters
  • Respond appropriately to a variety of staff, children, and situations
  • Treat others with respect
  • Play cooperatively with other children
  • Behave in a manner that does not pose an unsafe situation for themselves or others
  • Be independent for personal care needs, such as eating a snack, washing hands, and toileting

Children with special needs are welcome to join us. Please, let us know how we can help reasonably accommodate your child. We rely on you to let us know how to best assist your child.

Behavior and Discipline

Conflicts and Disruptive Behavior

When conflicts develop between children, program staff will listen to the children and help resolve the conflict through effective communication. Children must be respectful of other children, teachers, and staff.

We will apply the skills of conscious discipline (Composure, Encouragement, Assertiveness, Choices, Empathy, Positive Intent, and Consequences) to resolve the issue while involving the child/children in the solution.

Serious Conflicts

Serious conflicts include, but are not limited to the following:

  • A child presenting danger to others or self
  • A child unable to conform to the program rules
  • A child showing disrespect to other children or teachers
  • A child whose behavior is disruptive to the group and whose behavior demands an inappropriate or unsustainable amount of staff attention (ongoing one-on-one assistance)

Serious or continued conflicts will be handled in the following incremental manner:

  • A child may not be allowed to participate in the particular activity where conflict exists for a designated period of time, or the child may be asked to write an apology.
  • A conference with the child's parents will be scheduled to discuss options for solving the conflict.
  • If the conflict persists and the staff considers it irresolvable and detrimental to the program or to other children, the parents will be directed to remove the child from the program.
  • Serious conflicts, as determined by Administrators, may be handled by immediately directing the parents to remove the child from the program.

In the event of a child being asked to leave the program, a prorated refund will be offered, not to include partial days of attendance when problems arose.

Please note that the rules will also apply to others who may be present at camp during pickup, drop-off, or any other times. We reserve the right to remove a child from camp if the behavior or treatment of staff by parents, relatives, or other individuals with the student is considered unacceptable.

Registration

Tuesday School Registration

Registration is submitted online through our provided form. Registration is accepted on a first-come first-served basis, based on payment. When you have completed the registration form, it is suggested that you immediately submit payment via paypal, to ensure your class selection.

Registration opens for a semester approximately one month before classes begin. You will select classes for both quarters in each semester.

Tuesday School Class Selection

For Tuesday School, classes will be offered throughout the day in 6 time slots; three in the morning session and three in the afternoon. In certain cases, your child may only have one option in a particular time slot based on age, class size, or skill level (i.e. ability to read). When two classes are available for your child, you will be asked to make a selection upon enrollment. You will be provided information about all age and/or skill-level restrictions prior to enrollment.

Half-day registrations must be either morning session or afternoon session, you cannot combine classes in both sessions.

When selecting classes, please choose "no class" for your second choice IF you would like to cancel your entire registration if your first choice is unavailable.

Class registrations are for one 6-week quarter. Students will not be able to switch between classes, as we will have limited class sizes and the teachers will be following their curriculum plans. Class transitions will be made between quarters.

Class registration cannot be shared between siblings. Registration is per student and siblings will need to be registered and signed up individually.

Camp Registration

Registration is submitted online through our provided form. Registration is confirmed upon receipt of payment. Registration cannot be shared between siblings. Registration is per camper and siblings will need to be registered and signed up individually.

Camp Program Selection

For camp, our programming will be consistent throughout the day for all campers. They may be divided into groups based on age or group size, but all children will be able to participate in all events.

Tuition, Fees, and Payment

Registration Fee

The non-refundable registration fee is $25.00 per student. The registration fee is an annual fee and will carryover through any Camp HSR! programs.

Tuesday School Tuition

Tuition for Tuesday School is as follows:

  • Full day: $330.00 per quarter
  • Half day: $180.00 per quarter

Sibling Discount

  • 10% off additional siblings

Students currently enrolled will receive priority registration for next semester.

Tuesday School Tuition Payment Schedule

Upon Registration:

  • $50 non-refundable deposit per quarter (i.e. $100 for Quarter 1 and Quarter 2 in Semester 1)
  • $25 non-refundable registration fee (if applicable, once per year)

14 days before the quarter begins:

  • Balance for Quarter about to begin

After your initial deposit, an invoice will be sent in advance of any upcoming payments. (before each quarter)

Classes will be filled first-come, first-served, based on deposit payment date.

A $50/quarter ($100/semester) non-refundable deposit (plus registration fee, if applicable) must be submitted at the time of registration. Tuition is due in full no later than 14 before classes begin each quarter.

Payment may be made online with a bank account or credit card. If you would prefer to mail a check, please notify us via email at info@camphsr.com and we will provide you with our mailing address.

Camp Tuition

Tuition for camp is $40/day or $150/week. Tuition is due at the time of registration to reserve your child's spot. Tuition should be paid in full no later than 7 days before camp begins.

Late Payments

In the event of a late payment, your child's spot will be reopened for registration until payment is received. If your child's spot is taken during that time, the non-refundable deposit will not be returned; however, the balance will no longer be due. Returned checks will incur a $20.00 service fee.

Additional Fees

If you choose to participate in additional services, such as before care, aftercare, meal plans, private music lessons, tutoring, etcetera, additional fees will be incurred as discussed at the time of enrollment in those activities.

Termination of Enrollment

Voluntary Withdrawal

Parents must give 2 weeks written notice by email for withdrawal from Tuesday School for any reason. Tuition will be prorated for the unused portion occurring after the 2-weeks' notice. Refunds will not be available for winter or summer camp within 1 week from the start date, or once camp has begun.

Expulsion

The following may result in expulsion:

  • Unresolved behavioral conflicts
  • Unpaid tuition
  • Repeatedly late pickups
In the event of a child being asked to leave the program, a prorated refund will be offered, not to include partial days of attendance when problems arose.

Program Hours

Tuesday School Hours

Tuesday school will operate from 9:00am until 3:30pm. There is a 15 minute window for pick-ups and drop-offs (8:45-9:00 for morning drop-off, 11:45-12:00 for morning pickup and 12:30-12:45 afternoon drop-off and 3:30-3:45 for afternoon pickup).

Tuesday School will run for four, 6-week quarters over two semesters. As our classes will follow a curriculum and are designed to be included in your child's annual homeschooler evaluation, single-class or single-day attendance will not be an option.

Camp Hours

Camp HSR! day camps run from 9:00am until 4:00pm daily. There is a 15 minute window for pick-ups and drop-offs (8:45am to 9:00am and 4:00pm-4:15pm). Before care and after care will be available on a daily basis at an additional cost - pre-registration required.

Drop-off and Pick-up Procedures

Morning Drop-off

Parents or authorized guardians are responsible for signing in their children each day and walking them to their first activity location. Parents may not drop off their children any earlier than the drop-off time indicated in their enrollment information. Although before care may be available for some programs, it is necessary to pre-register for this service. We also ask that you do not be late for dropping your child off at Camp HSR! as late arrivals will cause a disruption to programs that have already begun.

Afternoon Pick-up

Parents or authorized guardians are responsible for picking up their child and signing them out at the designated pick-up time.

Early Pick-up

Please send a note or email notifying Camp HSR! staff what time you will be picking up your child if it is earlier than your usual pick-up time.

Late Pick-up

Parents must pick up their children no later than the pick-up time indicated in their enrollment information for their particular program. If the parent is unable to pick up the child, the parent should notify the designated emergency contacts to pick up their child. Although after care may be available for some programs, it is necessary to pre-register for this service. Parents will be charged $1.00 for every minute beyond their designated pick-up time. Emergency contacts will be called by program staff after 15 minutes.

Authorized Pick-up/Emergency Contacts

Only those individuals authorized on the child's emergency contact form may pick up a child. A photo ID is required of anyone picking up a child. If a parent would like anyone other than those individuals listed, the parents must email or call the program earlier in the day to notify staff of the change, or add the individual to your form at drop-off.

Before Care and After Care

Before-care will be available during all days of camp for an additional $5.00 per child per day. You may drop off your child as early as 7:30 a.m. The earliest you may bring your child(ren) without enrolling in this service will be 8:45.

Aftercare will be available during all days of camp for an additional $5.00 per child per day. You may pick up your child as late as 5:30 p.m. If you are late to pick up without pre-registration in aftercare, you will be charged $1.00 per minute.

Enrollment in before or aftercare through Camp HSR! may be done on a day-by-day basis; however, it must be scheduled at least 1 week prior to the start date of camp in order for registration to be guaranteed. Late requests may be honored on a case-by-case basis. Refunds will not be given for before and after care pre-registration.

Before care and after care are not provided at Tuesday School.

Visitor Policy

Parents are welcome to stay with their children, to attend class with them, or stay in our adminstrative areas during Tuesday School or Day Camp. Parents who wish to stay must sign in with the adminstrator and receive a guest badge to be worn throughout their stay.

While parents are welcome to stay with their student at Tuesday School, we ask that you do not remove your student from their designated area without notifying their teacher, this includes during, before, and after class times. For the safety of all of our students, our staff must be able to make accurate headcounts of students at all times. Student must be in the designated break areas to be called for their next class, removal of a student from this area can delay class start time for other students. If a parent's presence causes a disruption for their own student or other students, the administrator may ask the parent to wait in our administrative area.

Students may not bring an unregistered child to classes with them. If you would like to arrange a tour for an interested family, please contact us.

Absences

Absence Notification

If your child will be absent on a day when he or she is registered to attend Camp or Tuesday School, please email, call, or text by 8:00 a.m. on the date of the absence. Please note that tuition is not refundable and is based on scheduled attendance.

Class substitution or Make-up days

As our class sizes are capped, we cannot substitute a missed class for a program running at a different time of day, quarter, or camp week. Make-up days may be provided if classes are cancelled due to weather or other unforseen circumstances. Make-up days will not be provided due to illness or other student absences.

Lunch and Snack Times

Tuesday School Lunch

For students participating in a full-day enrollment, please provide a packed lunch from home. We do not have access to refrigerate or heat lunches, so please plan accordingly. There will be no lunch available for purchase during Tuesday School.

Tuesday School Snack

During Tuesday School, there will be time between classes for snacks. These will not be provided; however, if you pack a snack for your child, they will have time to eat it throughout the day. This will not be a formal, sit-down mealtime, so please pack snacks with that in mind. It will be child's responsibility to dispose of garbage responsibly.

Camp Lunch and Snacks

For campers doing a full-day program, they will need to bring a packed lunch from home. Certain programs may include a lunch or snack option and this information will be provided upon registration. Please note that we do not have access to refrigerate or heat lunches so please plan accordingly.

Throughout the day, up to 2 snack breaks will be provided. Unless otherwise noted during registration, you are responsible for providing your child with a snack.

What to Bring

Camp Supply List

For Camp, children will need:

  • A packed lunch, if applicable
  • A water bottle (clearly labeled with camper's name)
  • Sunscreen
  • Closed-toed shoes
  • Bug spray
  • A snack, if applicable
  • Weather appropriate clothing

If anything additional is necessary, this information will be communicated to parents. If these items are brought to camp, we will not be responsible for loss or damage.

Please make sure all clothing and other personal items are labeled and sent in a backpack or other sturdy bag.

Tuesday School Supply List

For Tuesday School, students will need the following items:

All Students

  • A backpack clearly labeled on the outside with their name (We recommend a luggage tag!)
  • Snacks (and lunch for full-day students)
  • Water bottle labeled with their name

Eager Minds and Challengers

  • A change of clothes (our classes may be outdoors and messy!)
  • A 6"x9" drawing pad
  • A pocket folder

Pathfinders

  • A composition notebook

Some classes may require an additional item, listed in the course description.

Lost and Found

Lost and found will be kept by program staff for one week. Unlabeled items will be donated or disposed of if they are not collected within the allowed time. It is up to the owner to check for missing items.

Money

We will not be responsible for any money or other valuables brought to camp by your child. Your child will not need money at any time during camp.

Electronics

Cell phones and other electronic devices are not permitted for campers. Use of such devices will not be permitted and the camp will not be responsible for loss or damage. If such a device is found, it may be confiscated.

Medication, Illness, and Emergencies

Medication

Program staff will not be responsible for administering medication to children and request that medicine is not sent with your child to self-administer. If your child is on any medications, however, we do ask that you notify us so that we can monitor them for any adverse reactions. If a severe reaction occurs which necessitates medical attention, we need to have their medication information available, so please ensure that the health information form has been completed and is up to date.

Illness

Children can only attend camp if they are in good health. This policy exists for the protection of ourselves, our families, and of the other children, so it is imperative that it is followed. If your child or any member of your immediate family has been exposed to a contagious illness, we expect to be notified as soon as possible. Likewise, we will notify you if your child has been exposed to any illness while at camp.

If any of the following symptoms apply to your child, they will not be able to attend camp:

  • Fever
  • Lethargy
  • Difficulty breathing
  • Intestinal disturbance such as diarrhea or vomiting
  • Rash with fever or behavior change
  • Discharge from sores, eyes, or ears
  • Excessive nasal discharge
  • Conjunctivitis (pink eye)
  • Severe cough
  • Jaundice
  • Head lice
  • Contagious illness of any kind which results in the child being too ill to participate in daily activities

If your child shows any signs of a contagious disease, please keep them at home and report their condition to us as soon as possible. If any of the above symptoms are present when you bring the child to drop-off, they will not be permitted to stay. If any of the above symptoms arise while the child is at camp, we will call you to come pick them up. You must make arrangements to have the child picked up within 60 minutes of notification. If we do not receive confirmation from you that you are coming to get your child within 20 minutes of notification, this includes leaving a voice mail, we will contact the emergency contacts you have on file. During this time, your child will be separated from the other children.

Allergies

Due to a number of young children with severe anaphylactic peanut allergies in Camp HSR!, we request that you do not bring any peanut or peanut butter snacks to any of our events, for your own student or to share.

Please be sure to list allergies, both, on your child's medical form AND in the allergy section on the registration form, so that all staff who interact with your child are informed.

Emergencies

If an accident or medical emergency occurs, a staff member will: administer the necessary first aid immediately, call an ambulance if the child's injury requires emergency treatment, call the parents or emergency contact, and stay with the child at the hospital until the parent or emergency contact arrives.

Authorization for emergency treatment, along with insurance information, must be completed at the time of enrollment to ensure that in the event of an emergency, we can make sure your child receives the necessary treatment. Please keep this information updated. Parents are responsible for all costs involved in emergency medical treatment, including transportation, if required.

Disaster and Safety Polices

All staff is trained in our evacuation, disaster, and safety plans before the start of Tuesday School or Camp. In the event that any of our action plans are required, staff members will begin notifying parents as soon as it is safe to do so.

Inclusion Policy

Camp HSR! does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff, members, volunteers, and vendors.

Image Consent Policy

By registering for any Camp HSR! activity (such as Day Camp and Tuesday School), permission is granted to use any photographs or videos of your child in connection with publicity for Camp HSR! Photos and videos may be posted on Facebook, Instagram, our website, and other social media. Photos may also be printed for distribution. We will never attach a child's name or personal information to any photo or video without explicit written permission.

Tobacco, Drug, Alcohol, and Firearms Policy

Tobacco use of any kind, including smoking and vaping, is not permitted at any Camp HSR! activity. Possession or use of illegal substances, alcohol, or firearms is not permitted at any Camp HSR! activity.

Contact Information

Parent Communication

Email is our primary method of communication. Please ensure that we have your correct email on file with your registration, and check your email regularly while your student is enrolled. We will communicate with parents via email, text message, telephone call. Please reach out to us the same way.

Contact

You may reach Camp HSR! via email at info@camphsr.com. You may also text or call (239)324-0181. You may also follow us on Facebook for updates and additional information.

Location

Tuesday School is operated out of Calusa Nature Center and Planetarium at 3450 Ortiz Ave, Fort Myers, FL 33905.

School Break Day Camps are operated out of the Unitarian Universalist Church of Fort Myers at 13411 Shire Ln., Fort Myers, FL 33912.

THIS IS NOT OUR MAILING ADDRESS.

Insurance and Registration

Camp HSR! is a Florida non-profit organization. We are registered with the Florida Department of Children and Families as a summer camp provider, and we carry liability insurance.